As the summer season draws to a close, it’s time to turn our attention to fall events, end-of-year banquets, business meetings, conferences, parties, wedding receptions, and holidays. Yes, I used the “H” word. No matter what is on the agenda before the end of 2017, and into the New Year, knowing your needs ahead of time can minimize your stress, which can make all the difference when it comes to producing a successful event…or not.
Start with a goal in mind. What kind of event would allow you to achieve that goal? Do you have a team in place to help with developing the beginning concept straight through to production and execution of the event? Planning an event from start to finish can lead to enormous levels of stress and threaten your sanity. By working with a knowledgeable team with your best interests in mind, you can create a successful event with fewer hiccups along the way.
Where will the event be held? Does the venue have proper staging and visual appeal for guests? If not, consider lighting, pipes and draping, or set construction.
Business meetings and conferences often utilize screens and projectors so all attendees can see the messages being conveyed. Do you have this equipment, are these provided by the venue, or should you rent them?
Audio Visual (AV) requirements should be noted at the top of your list and examined ahead of time to avoid setup and scheduling issues, especially if your event is during the holidays. I mentioned projectors, but will you need microphones, speakers, or an entire system to handle your audio requirements? Experienced, professional technicians know what questions to ask to provide the perfect solutions for your venue and event, so AV needs are met and your budget remains intact.
Leave the details to the pros. From the very first ideas to the final setups, an experienced team comprised of talented, professional techs, with access to an extensive inventory of equipment, can help with your event planning now and in the future.
We have that experience and inventory to help. On a local and national scale, our resume of productions includes trade shows, corporate events, theater performances, worship services, and concerts, just to name a few. Our vast background, our relationships with quality vendors, and an unmatched AV equipment inventory, allows us to create the perfect sets, backdrops, and AV technology decisions for your ultimate success, which is exactly why we’re here and have been since 1999!
If you are planning an event and could use assistance, we can help from beginning to end! Give us a call: 813-855-0709, or visit our website, beamworksinc.com. We measure our success by your success, and we’re here to make that happen!
Posted on Thu, August 31, 2017
by Drew McMullian filed under