Tips for Hiring an AV company for your Event

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Tips for Hiring an AV company for your Event

When planning an event, most people focus on things like the venue, catering, guest speakers, and entertainment. While we agree that these are all important in planning a successful event, you shouldn’t underestimate the power of audio visual.

Your audience won’t be able to understand what the speaker is saying without a good sound system. What’s the point of getting a good speaker when only 30% of the audience can hear him? If you don’t get the AV right, it can affect your event in a big way.

Here are 3 tips for hiring an AV company for your event. Keep these things in mind to make sure that you find the right AV supplier.

Determine your goal 

To get the most out of the audio visual, you need to be clear about your goals. You want to tell the supplier about the key moments you want to focus on, the atmosphere you want to achieve, and the purpose of the event.

Let the AV supplier know what you want to get from the event. This way, they can provide the right equipment and make some suggestions to ensure that the event comes together exactly the way it should.


Nowadays, people get easily bored with traditional speakers and podium. When looking for an AV supplier, make sure that you ask about their equipment. A good AV company has the latest equipment to make sure your event stands out.


Some people are hesitant to hire an AV supplier thinking that the cost would give them a mild heart attack. But you don’t need to spend a lot of money to maximize the power of audio visual. AV suppliers like Beamworks offer high quality professional equipment at affordable prices. The small amount of money to improve the quality of your sound will add so much value to your event.

Don’t choose a vendor based on the price alone. If you are on a tight budget, try to get quotes from 3 to 5 suppliers to help you find the best deal. Also, try to sort out wants from needs to reduce the cost.


Most companies love to brag about their newest equipment. To make the most out of these equipments, they need to have staff members who can operate the equipment safely and properly. Check out the company’s certification. Also, ask about the crew’s training and experience.

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Beamworks is a true American Small Business that has been running strong in the Tampa Bay Area since 1999. With years of experience we are able to pull off incredible shows and events and supply other people to do the same. We work to make every event more enjoyable and stress free so you can spend more time doing what you do best.